What is Data Loss Prevention? A guide to risk free collaboration

Posted by The Piksel Team on Sep 10, 2020 12:00:00 PM

Did you know that internal actors account for 43 percent of all data loss?

Your business shares sensitive data throughout your email and instant messaging channels daily. After all, it’s the linchpin of team collaboration and project work. However, without the right prevention methods in place, this data could slip through the cracks and cause harm to your customers and business.

In today’s world, the sad reality is no business is immune from data loss or breaches. So, it’s important to make data loss prevention a high priority.

What is data loss prevention?

Here’s a quick definition:

Data loss prevention (DLP) refers to the processes, policies and tools in place that ensure your sensitive data is safe from data loss and unauthorised access. This often involves the monitoring of your business’s ecosystem to flag and tag any sensitive information.

DLP ensures your business-centric communications (emails and instant messages) and files are water-tight. Guaranteeing your confidential data is secure.

Without a solid data loss prevention policy and tools in place, your organisation could risk:

  • Customer dissatisfaction
  • Compilatory fines
  • Downtime

But how exactly can your business remain collaborative and secure? And how can you practically apply DLP without significant user impact?

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How to enable risk free collaboration

The good news is, implementing DLP isn’t as difficult as you might think; the key is to harness secure technology wherever possible.

With Microsoft 365, your organisation can implement a technology-driven data loss prevention policy that covers your entire Microsoft 365 ecosystem. This policy can:

  • Detect and label sensitive information, such as credit card numbers, within communications by smartly picking up on keywords (VISA, AMEX etc.)
  • Continuously monitor sensitive data within desktop applications, such as Excel and Word
  • Prevent your employees from accidentally sharing data to those who shouldn’t see it
  • Block access to any file or email sent outside of your organisation
  • Share DLP policy tips and expectations with your employees
  • Automatically implement any established rules and conditions, enabling minimal manual intervention

Your data loss prevention policy is entirely customisable based on your business’s needs. If you want, you can turn off the policy for various applications or override any tips.

On top of this policy, organisations can implement other strategies, including:

  • Use of Sensitivity labels in support of an information classification framework
  • Azure AD Conditional Access
  • Secure by default sharing settings (disable anonymous sharing for example)
  • Multi-factor authentication
  • End user device encryption

At a loss?

Sixty-four percent of security professionals believe data loss prevention technology could have prevented data exfiltration events from occurring.

With internal employees causing a big proportion of all data loss incidents, it’s high time businesses learn how to prevent future occurrences. By creating a DLP policy and implementing smart technology to tag, flag and act upon confidential information and potential vulnerabilities, you can ensure your critical data is safe. This, in turn, will allow your employees to collaborate effectively without concern.

That said, we understand that not every business has the confidence, knowledge or resources to handle such a critical task.

As a Microsoft Silver Partner, we have the expertise and experience to manage your data loss prevention policies and technologies successfully. If you’d like to find out more about how Piksel Group can help, please get in touch.

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Topics: data loss, Microsoft 365

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